Withdrawal, Leave of Absence, Readmission

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Withdrawing from a Course

A student may withdraw from a course and receive the grade of W with the signature of the lecture instructor and the approval of the student's advisor during the period designated in the Academic Calendar. The approval of the student's Dean is required for a student to withdraw from a course after the published deadline and will only be granted in extreme cases. If granted, a $35 late fee is assessed. 

Withdrawal from the University and Leave of Absence

Graduate students should discuss their reasons for taking a leave of absence or withdrawing from the program with their academic advisor or Dean of the graduate program in which they are enrolled. Some graduate programs may prohibit or restrict leaves of absence; check with the Program Director.

  • A leave of absence for medical reasons must be approved through the Dean of Student Experience. A student who is granted a leave to deal with medical and/or psychological issues must submit a medical or clinical evaluation to the Dean of Student Experience before consideration can be given for return to Alfred University.
  • If planning to take a leave of absence, determine when you anticipate returning to the program. Students on an approved leave of absence who do not resume studies when the leave expires are subject to administrative withdrawal from the University.
  • Students should consult with a Financial Aid counselor to understand their obligations.
  • If withdrawing or taking a leave of absence once a semester is underway, a student’s financial obligations are based on the date of filing of the official Withdrawal/Leave of Absence form with the Dean or Director of the student’s Graduate Program.

Grades for Students Leaving School during the Semester

A student who formally leaves school during a semester will be given W grades in registered courses providing the last date to withdraw from each course as published in the Academic Calendar has not passed. In those courses where the last day to withdraw has passed, the instructor will record a final (non W) grade. 

In cases of special circumstances the Director of Graduate Studies may permit W grades to be recorded for any or all courses after the deadline has passed.

Readmission 

A student who has withdrawn from the University or been suspended or dismissed for any reason may be granted the opportunity to return. Application for readmission must be in writing to the Director of Admission. These applications should be submitted at least one month prior to the time the student is eligible to return.